2024 Annual General Meeting (Zoom Meeting)

Volleyball NT will be hosting the 2024 Annual General Meeting (AGM) on May 16, 2024 at 7:00 PM. VNT is encouraging all active members to attend the 2024 AGM. The AGM will be hosted virtually via Zoom Meetings.

To Attend the AGM:
Please contact us by email at nwtvolleyball.nrs@gmail.com to confirm your attendance for the 2024 AGM. 

An agenda and a link to the virtual meeting will be sent out prior to the AGM. 

Positions up for Election - Two (2) Year Terms:

• Vice-President

• Treasurer

Appointed Positions - One (1) Year Terms:

• Registrar
• Regional Officials Chair (ROC)
• Technical Director
• Up to four (4) Directors at Large with voting privileges

Youth Representatives:

• Two (2) positions available.

​Youth representatives to sit on the Board of Directors meetings to provide Volleyball NT with insightful information regarding volleyball in the Northwest Territories from a youth player perspective.

Please complete the Board of Directors Nomination Form if you wish to submit a nomination. 

The deadline to submit a nomination is June 21st, 2023 at 5:00 PM MST. 

AGM Documents:

1. AGM Package
2. Year-End Financials
3. ROC Report
4. Nominations
 

Board of Directors - Call for Nominations

We are seeking qualified individuals to be part of the Volleyball NT team! The Board of Directors is responsible for the stewardship of VNT's operations and to assist the organization in achieving its mission and objectives. The qualified candidates must be aligned with VNT's values, vision, and mission to help in the continuation of high-quality governance. 

VNT is seeking volunteers to serve on its Board of Directors for the following positions:

Two (2) Year Terms

• Vice-President

• Treasurer

One (1) Year Terms (Appointed Positions)

• Registrar
• Regional Officials Chair (ROC)
• Technical Director
• Up to four (4) Directors at Large with voting privileges

The nominees must reside in the NWT and be above the age of 19 years old. 

If you or another member has a passion for volleyball and would like to help in growing and developing the game of volleyball in the NWT, please submit a Nomination Form. The deadline to submit a nomination is May 14, 2024 at 5:00 PM MST. 

All applications must be submitted by email to Rami Ayache at nwtvolleyball.nrs@gmail.com.

Board of Directors Job Description
 

General Description For Board of Directors:

1. ROLE AND RESPONSIBILITIES OF A DIRECTOR

A. Role of a Director

• To take every measure to ensure that Volleyball NT (VNT) is governed effectively and, in particular that the Board of Directors carries out those responsibilities with which it is entrusted by Volleyball NT's membership;
• To practice the standard of due diligence, loyalty, care and obedience that are required of a Director;
• To act at all times within the scope of the governing documents of VNT and always in recognition of the principle that the Board’s role is to govern and management’s role is operational;
• To contribute skills, knowledge, influence and other assets that allow VNT to carry forward with its priorities, plans and policies; and
• To act honestly, in good faith, and in the best interests of VNT and not the interests of particular constituencies.

B. Responsibilities of a Director
Accountability

• Understands and meets the legal requirements and obligations of a Director;
• Understands the legal, regulatory, business, social and political environments in which Volleyball NT operates;
• Remains informed about the legislation under which the Volleyball NT exists, and the VNT’s Articles, Bylaws, Mission, Vision, Values and policies as these pertain to the duties of a Director;
• Possesses a clear understanding of the governance structure of VNT;
• Keeps generally informed about the activities of VNT and the issues that affect the VNT;
• Supports and abides by the majority decisions of the Board;
• Respects and maintains the confidentiality of Board business and Board deliberations;
• Confines discussions of Board issues to Board meetings to avoid situations where decisions are made outside of the board room;
• Acts so as to develop and retain the trust of other Directors;
• Declares any apparent or real personal conflict of interest or loyalty in accordance with VNT's Bylaws and policies and statutory requirements; and
• Demonstrates high ethical standards and integrity as a Director of VNT.

Participation in Board/Committee Meetings

• Plans time prior to Board/Committee meetings to review the meeting agenda and accompanying documents and thus be prepared to engage in an informed discussion on the matters before the Board/Committee;
• Participates in VNT events and activities when required;
• Respects VNT's Board Meeting Rules and Procedures and Board Meeting Code of Conduct at all times;
• Asks questions when the information provided at a meeting is inadequate or the question before the meeting is unclear, and voices clearly and explicitly any opposition to a decision being considered at the meeting;
• Takes every measure to ensure that the Board remains attentive to VNT's priorities and plans and informs the Executive Director of identified when these are not being met;
• Review the VNTs financial statements and financial reports, and otherwise helps the Board fulfill its fiduciary responsibilities;
• Helps develop and maintain a spirit of collegiality and positive interpersonal relationships within the Board;
• Refrains from discussing performance issues about members of the staff during Board meetings;
• Contributes to the Board’s evaluation of its performance; and
• Contributes to the assessment the Executive Director’s performance.

Communications

• Never speaks for the Board of Directors or VNT unless authorized to do so;
• Confines direction given to the VNT staff to interchanges with the Executive Director at Board meetings, so that the lines of accountability within the Board and staff remain clear, except when authorized by the Board;
• Fosters and promotes a positive image of the Board and VNT with its stakeholders and in the community; and
• Represents VNT in the community effectively by focussing on VNT’s accomplishments as well as its needs and challenges.

President
The President shall be the executive officer on the Board of Directors, and shall conduct the business of the Association throughout his or her term of office.​

Secretary
The Secretary shall keep full and proper records of all meetings and be responsible for the Association’s newsletter. 

Registrar
The registrar shall act as the membership coordinator and/or assist with registrations for Volleyball NT programming.

Regional Officials Chair (ROC)
The Regional Official Chair (ROC) shall act as an advisor to the Board of Directors with respect to rules and officiating and will be responsible for assigning and coordinating referees for tournaments sanctioned by the Association, and for the training of all officials in accordance with Volleyball Canada requirements. 

Technical Director
The Technical Director will be responsible for dealing with all technical aspects of the game, including the co-ordination of coaching clinics and ensuring ongoing competence and development of certified volleyball coaches in the Northwest Territories; shall be responsible for directing and coordinating the development of high performance teams and programs, and shall act as liaison between the Board of Directors and coaches and teams within the high performance program. The Technical Director may designate other members to assume responsibility for some or all of these functions, but will remain responsible for overseeing the overall technical development in the Northwest Territories.

Tournament Chair (Appointed Position)
The Tournament Chair shall be responsible for the planning and co-ordination of tournaments sponsored or sanctioned by the Association. 

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For more information contact: 

Rami Ayache
Executive Director
Volleyball NT

nwtvolleyball.nrs@gmail.com